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Requirements and
Guidelines for Papers and Presentations
Updated October 5, 2003
GIN2003:
11th International Conference of the Greening of Industry Network
Innovating for Sustainability
October 12-15, 2003, Hotel Nikko San Francisco
Presentations:
As announced, the dominant mode of the GIN2003 conference will be dialogue
rather than longer serial presentations. We are now preparing the
conference proceedings for on-line access for registered delegates. Your
oral presentation must be kept very brief, sticking to the main points
of results and questions that will contribute to a discussion of the issues
and plans for next steps and an action agenda.
Be sure to
arrive at your session room early and identify yourself to the session
chair. Each presenter will have about 10 minutes maximum. Given the fast
pace, we recommend that you use very few transparencies, just one or two
for data or diagrams, if any. Aim to get the session participants focusing
on you and what you are saying, not looking at text on a
screen. Most sessions are 90 minutes long. The amount of time you will
have for your presentation will depend on how many of the other presenters
are in the session and what the session chair determines would be fair
and productive. Make a brief presentation to provoke discussion and create
some results out of your session. To summarize, for all presenters:
•
Brief
oral presentation of findings and questions.
•
Provoke
discussion and debate.
•
Join
in the discussion and debate, observing our Dialogue
Guidelines.
•
Work
with the session chair to summarize session outcome.
Session
breakout rooms will be equipped with overhead (plastic sheet) projectors
and flip charts. Computer projectors (LCD, beamers) will NOT be available,
for three reasons: 1) we are stressing dialogue,
2) the set up time needed for 200 presentations, and 3) the exorbitant
costs of same. (LCD projection will be available for plenary sessions
only.)
Session
Chairs/Facilitators:
Session Chairs play an extremely important role in GIN2003. Take ownership.
Preparing for your session: Go to www.greeningofindustry.org
as soon as possible, LOGIN, and find your assigned session. You will see
all your session presenters, their abstracts, papers, and email links
before you. Please email to them right away, even a brief note of introduction.
Seek them out at the conference so that you can meet them before your
session. Please print out the GIN2003 DIALOGUE Guidelines
page, bring it with you, and post it in your session room. Please review
the Guidelines for Presenters on this Web page so that you know what is
expected of presenters.
Running your session: Start on time. Verify that all presenters
are inthe room. Ask for a volunteer to help keep track of the discussion
for summing up later. Start by framing the session with a brief opening,
then introduce the session presenters, keep the schedule and pace moving
along, monitor a fair distribution of speaking time among presenters,
start up and facilitate discussion, and wrap up the session. Aim to allocate
about half the time for presentations, half for discussion.
Documenting your session: The wrapping-up is the end-goal
of each session: leave at least five minutes to produce a brief summary
of what you have accomplished together. At the very least, document your
findings with a list of action items on a flip-chart sheet. Your action
agenda could be a research agenda, a business strategy, a policy program,
a new partnership, a demonstration proposal, most anything that responds
the questions: Where do we go from here? How can we move from dialogue
to action? Be sure to write down your session number and name on your
summary and give it to one of the conference staff or volunteers. Your
session summary is a necessary contribution to our Wednesday morning plenary
session, From Dialogue to Action, and extremely valuable for our
efforts in documenting the conference in subsequent publications. All
rooms will be equipped with overhead projectors and flip charts &
markers (sorry, no affixing to walls permitted!). A member of the conference
staff will check in with you at the start of your time block. A-V staff
technicians will be on call to make sure the overhead projectors are working.
We anticipate energetic and enjoyable sessions.
The Soapbox
Sessions:
For those assigned to Soapbox Sessions: As an invited speaker on a Soapbox,
you will have 20 minutes to draw a crowd and use as you desire. You can
talk the whole time, start a discussion, or construct a game. The Soapbox
Sessions will be lively, quick-paced, and somewhat informal presentations.
Idea is to provoke thinking. If your crowd would like to continue with
you past your allotted 20 minutes, please lead them out into the break
area and hold forth. Soap boxes will run right after lunch on Monday and
Tuesday, 1:15pm to 2:00pm. Please be in your assigned room by 1:00pm to
prepare and meet with your timekeeper. You will present at either 1:15pm-1:35pm,
or 1:40pm-2:00pm, with a five-minute micro-break between for change-over.
Times will be strictly enforced - no exceptions or special cases, please.
Please start and finish on time out of respect to your fellow Soapbox
Orators. All Soapbox Sessions will be in meeting rooms on the third floor.
Authors'
Salons:
For those invited as Authors: Holding forth in an Author's Salon, you
are invited to give a talk about the issues and challenges of your subject,
and how you tackled them in your book. These sessions will be 20 minutes
long each, and we ask you to adhere to the same requirements as the outlined
above for the Soapbox sessions. If your crowd would like to continue with
you past your allotted 20 minutes, please lead them out into the break
area and hold forth. Feel free to sign and sell your books. Authors' Salons
will run right after lunch on Monday and Tuesday, 1:15pm to 2:00pm. Please
be in your assigned room by 1:00pm to prepare and meet with your timekeeper.
You will present at either 1:15pm-1:35pm, or 1:40pm-2:00pm, with a five-minute
micro-break between for change over. Times will be strictly enforced -
no exceptions or special cases, please. Please start and finish on time
out of respect to your fellow presenters. Authors' Salons will be in meeting
rooms on the third floor.
Posters:
Easels will be provided for displaying posters. These sturdy easels have
smooth, solid, nearly vertical surfaces and measure ca. 30 inches
wide by 40 inches high (76cm wide by 100cm high). You may tape your poster
to the easel back. Tables will also be provided for small dispays or laptop
screen presentations. Note that computer projectors (LCD, beamers) will
NOT be available. Full
papers or case studies from poster presenters will be most welcome contributions
to the proceedings.
Full papers
or other appropriate documentation were due August
15, 2003 for inclusion in the GIN2003 Conference Proceedings.
(Note that abstracts alone will not qualify for inclusion in the proceedings.)
Papers must be submitted electronically through a Web portal announced
to accepted authors. Papers should be submitted in MS Word, PDF,
or RTF. If submitting in PDF, please be certain that you follow the format
instructions exactly.
After the conference, we will convene a review process to select
Best of Conference contributions for special citation and as candidates
for subsequent publication in journals and edited books. Your assistance
in following these guidelines will be an essential part of the production
of all the conference materials and publications.
Papers:
As a general guideline, research and policy papers should be about 8,000-to-10,000
words in length.
Case
studies:
Case studies, practitioner reports, position papers may be shorter, about
4,000-to-5,000 words, more-or-less.
Panel
and workshop chairs:
If you submitted a proposal for a Panel or Workshop, please provide a
thorough summary of several pages describing the issues, the participants,
and what you are expecting to accomplish in your session. This session
summary is requested in addition to any full papers you have proposed.
Panel
and workshop presenters:
Individual panelists may submit full papers or cases, or optionally short
position papers, or no written contribution at all. However, since we
want to develop a very robust and complete conference proceedings, we
strongly encourage written submissions from all presenters.
FULL
PAPER format:
- TITLE
PAGE:
Paper title and full contact information of all authors, on title page.
Title: Bold and centered. Authors: left-justified
- ABSTRACT
of 300 words.
- FULL
PAPER TEXT with
references and notes.
- Margins:
One inch/25mm all around. Justification: left.
- Font:
Times New Roman 12-point, single-spaced text.
- Page
size:
Please select "Standard" letter 8 ½ x 11.
- Submitted
in MS Word or PDF.
- Reference
style: Formatting
requirements for references are based on the style guide for the journal,
Business Strategy and the Environment. References should be quoted in
the text as name and year within parentheses (Collins, 1998a). References
should be listed alphabetically by author, at the end of the paper,
in the following style:
Lundin RA. 1995. Editorial.
Temporary organizations and project management. Scandanavian Journal
of Management 11: 315-318.
Harker PT. 1989. The art and
science of decision making. In The Analytical Hierarchy Process Applications
and Studies, Golden BL, Wasil EA, Harker PT (eds). Springer: Berlin.
Online citations
should include date of access.
Questions?
GIN2003@greeningofindustry.org
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